Gain a single source of truth of your unstructured data.
Breakwater InventoryTM helps organizations understand the inherent value and risk associated with unstructured data across enterprise data types and storage locations. It supports investigations often shared across multiple departments – Security, Privacy, Legal, and IT. Breakwater Inventory also supports the analysis, planning, and migration of data between systems in a legally defensible manner. Unlike traditional data maps based on custodian and IT interviews, Breakwater Inventory builds more accurate and useful data maps based on actual data utilization and uniquely shows how data flows through an organization.
Benefits
Discover data often unknown to exist within unstructured data
Breakwater Inventory extends the view of a structured data catalog to unstructured data systems, enabling your organization to gain insight into unstructured content for legal activity including contract flows, security, human resources, privacy, knowledge management, and sales operations.
Understand the who, what, where, when of unstructured data usage
Map data flows to show movement between data sources and use by different people and departments to provide knowledge of actual resource utilization to aid in allocation of resources for investment in hardware, security, and compliance.
Extend your knowledge with unstructured data lineage
Lineage allows for extended identification abilities, where the data flow can now be used with other classification methods. For example, record classification codes can be applied not only based on content, but also who accessed a document and when it was viewed.
Key Features
Data Identification & Categorization
IDENTIFY ANY CONTENT, ANYWHERE IN YOUR SYSTEM
Examples:
- Employee data: name, address, email
- Client data: name, address, email
- SSN, CCN, acct number, DL number, passport number
- PHI/HIPAA Data
- Source code
- Intellectual property
- Contracts
- Financial statements
- Junk/ROT
- Database info extracts
Data Lineage
SHOWS DOCUMENT LIFECYCLE
- Creation, change, and movement
- Map to people and organizations/groups
IDENTIFIES DATA FLOWS
- Business processes: aggregate repeated process by time, person, or organization
- Data flows between organizations, systems, and people
PATENT-PENDING BLOCKCHAIN TECHNOLOGY
- Chain together documents using:
- Initial hash
- Hash on save
- Hash on open
- Who accessed the file
- Who took the action
- Detect branching
- Immutable and reliable
- Centrally tracked
Data Actions
ACTIONABLE INTELLIGENCE
- Based on custom and built-in policies
- Actions can be permanent, temporary, user-selected, targeted
- Actions can be taken on data elements, documents, employees, organizations
ACTION AUTOMATION
- Mask
- Delete
- Alert/report
- Quarantine
Employee & Organization Mapping
SEE INTO THE PAST
- Provides a historical record of employees and organizations within your company over time: name changes, email address changes, reporting hierarchy, access rights, system platforms
- See how employees have moved in and out of roles/organizations, what data they’ve accessed in different roles, and where it’s been stored
- Reconstruct the organization at any given point in time or track its changes over time
INSIGHT & INTELLIGENCE
- See how your data is being used by individuals, business units, cross-functional teams, and the entire company
- Support look-back and forward-looking determinative business decisions
- Add dimension to your data risk by marrying the who/what/when/where of your organization to the data
- Go deeper into your data telemetry
- Inform business scenarios including incident response, Junk/ROT, and legal hold
Data Visualization
YOUR DATA BROUGHT TO LIFE
- API-based architecture integrates with BI and other reporting applications for a single view
- Pre-defined widgets for visualization
- Define criteria for visualization and reporting
- Know and understand where data resides and flows around the world
- Real-time and historical visualization
- Data metrics (# of files, gigabytes, etc.)
Administration
CONTROL YOUR ENVIRONMENT
- Manage installation centrally
- Customize by employee and actions
- Customize by employee
- Manage resources
- Manage email templates
- Add/remove users
- Inclusion/exclusion
