Atlas Policy Management

Centralized record policies for your business information.

Software Overview

Atlas Policy ManagementTM is a single, cohesive retention policy management system for all information, regardless of file type. It provides natively integrated workflows and analytics to aid policy management and information governance. The solution helps eliminate information management risks by offering centralized retention controls to support your business and legal requirements. Its integration with an organization’s corporate governance catalog enables a unified actionable view into all retention obligations for each data type across all enterprise data sources.

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Key Features

Lifecycle management and program compliance

Define retention periods for records, drafts, and copies, and establish retention periods for record classes and non-record categories. Supply version history, audit controls, authorized procedures, and compliance history to demonstrate program effectiveness to regulators and management.

Governance shared library

Manage a library of retention, privacy, and discovery laws with appropriate roles and change management processes for field-level authorization. Incorporate retention, discovery, and privacy laws for more comprehensive instructions. Author and share governance procedures and internal protocols. Link laws and protocols to retention schedules and identify governing laws. Use a full ISO jurisdictional model with support for governing regions such as the European Union.

Schedule support

Conduct global information inventories by business, function, and country, and link retention, data management, and discovery procedures to each information repository. Author retention schedules that reflect business and legal requirements. Publish corporate and country master schedules as well as group and business unit schedules. Link schedules to a master taxonomy or country-specific exceptions. Update procedures and practices quickly when laws, systems, or business objectives change.

Centralized management

Manage information by common taxonomy, business value, and country laws. Define roles, privileges, and authorities for program staff, and establish and coordinate a network of global records coordinators. Allow country or business unit leads to manage their records, coordinators, and schedules using a common system and program. Delegate specific responsibilities to local coordinators, including schedule development with proper approval workflows.

Communications across legal, IT, and business staff

Publish communications by role, country, and business unit affiliation. Publish policies, training, and procedures and route them to appropriate people based on role, program participation, country, or business affiliation. Provide retention procedures and schedules for systems as soon as they are implemented. Use in conjunction with IBM Disposal and Governance Management for IT to provide additional information management capabilities.

Govern policies for all data sources

Enable a unified actionable view into all retention obligations for each data type across all your data sources. Integrating with IBM Information Governance Catalog, the combination provides a comprehensive view of all data policies, regulatory requirements and taxonomy across structured and unstructured data. Empower business users with governed data and intelligently respond to compliance obligations such as Data Subject Access Requests or Consumer Privacy requests.

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